In Microsoft Outlook, you can automatically sort emails into specific folders based on keywords using Rules. Here’s a step-by-step guide on how to do this:
Let’s set up a rule to move all emails containing the keyword ‘Business’ to a folder named ‘Mybiz’.
Step 1: Create the Target Folder (If Not Already Created)
- Open Outlook and go to your Mail view.
- In the Folder Pane, right-click on your inbox or any other folder.
- Select New Folder.
- Name the folder Mybiz and press Enter.
Step 2: Set Up the Rule in Outlook Desktop
- Go to the Home tab.
- Click on Rules in the Move group, then select Manage Rules & Alerts.
- In the Rules and Alerts dialog box, click on New Rule.
- Under Start from a blank rule, select Apply rule on messages I receive and click Next.
- In the Which condition(s) do you want to check? section:
- Check with specific words in the subject or body.
- In the bottom pane, click on specific words, type Business, and then click Add. Click OK and then Next.
- Under What do you want to do with the message?:
- Check move it to the specified folder.
- In the bottom pane, click on specified, then select the Mybiz folder and click OK.
- Click Next to set any exceptions (optional), then click Next again.
- Name your rule, e.g., Business Emails to Mybiz.
- Ensure Turn on this rule is checked and click Finish.
- Finally, click Apply and OK.
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