Blank cells in Excel – how to organize them better way?

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Blank cells in Excel – how to organize them better way?

Post by Admin » Mon Jan 30, 2017 10:25 am

If you have lot of blank cells in your Excel data, there are several ways you can organize them nicely.


First one: Fill the blank cells with 0

Select your data range (A2:C16)


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Go to Editing (under Home tab) > click on Find & Select > click on Go to Special...


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'Go To Special' Dialogue box opens > select Blanks > click OK.


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All blank cells in your data range are now selected.


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Just type a 0 (zero) - you will notice that the active cell, in this case A4, is immediately filled with a 0.


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Now press Control + Enter. All your blank cells are now filled with 0.


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Second one: Delete the blank cells

Do like before:

Select your data range (A2:C16)

Go to Editing (under Home tab) > click on Find & Select > click on Go to Special...

'Go To Special' Dialogue box opens > select Blanks > click OK.

All blank cells in your data range are now selected (like before).


Now right mouse click on any of the blank cells > choose Delete


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The small 'Delete' window opens. Now you have to select any of the four options, and it depends on how your data is distributed on the spreadsheet. In this case, I will select Entire row (may be in your case, you will need to select Shift cells left or Shift cells up) > click OK.


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So my result is as follows :-)


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Don't worry about the light blue shade you still see in the above image, just clik anywhere on your spreadsheet, it will disappear immediately :-)





Number of blank cells:

If for any reason, you need to count the number of blank cells in your data range, then you can use the COUNTBLANK function – it counts the empty cells or blank cells in a specified range.

It's Syntax is the simplest:

COUNTBLANK(range)


So, enter in cell B19 =COUNTBLANK(A2:C16)

As you see, here in the example, I have 18 blank or empty cells.

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Good work ahead :-)






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